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Vaccine Protocol

COVID-19 Mandatory Vaccination Protocol in High-Risk Settings

Employees are required to show proof of full or partial vaccination by November 30th. Proof of vaccination includes one of the following:

Partial Vaccination

a) proof that the first dose was administered prior to November 30, 2021, and

b) within 70 days of receiving that first dose, proof that the second dose was administered, and 14 days have passed, since receiving the second dose; or

Full Vaccination

a) proof that all required doses were received prior to November 30, 2021.

For clarification, employees who are partially vaccinated by November 30th, may continue working for the 70-day period following their first dose while they become fully vaccinated.

Reporting

Employees are to provide their proof of full or partial vaccination to their supervisor or designated supervisor. Those who are uncomfortable providing proof of full or partial vaccination to their supervisor or designated supervisor can email their proof to the following Human Resources email address:

vaccine@hrce.ca

However, Human Resources will be advising the supervisor of the vaccination status for planning purposes. A supervisor includes principals, vice principals, coordinators, and non-union management staff. If you have questions on who you are to provide your proof of vaccination to, please contact your immediate supervisor.

The supervisor or designated supervisor will record at minimum, all the following information to demonstrate proof of vaccination:

  • employee’s name
     
  • employees position title
     
  • indication that all required doses were received
     
  • if fully vaccinated, date when final dose was received
     
  • if partially vaccinated, date when first dose was received and scheduled date of second dose if known
     
  • date when proof of vaccination was viewed  

This information will be sent electronically to Human Resources and will be stored electronically in a secure location. A copy of the proof of vaccination is not required to be retained at this time. The employer reserves the right to require an employee to provide a copy of proof of full vaccination in the future.

Exemptions

Employees who have a medical exemption or human rights exception are to submit the following:

  • for medical exemption submit the following directly to Jocelyn Gillis, Health & Abilities Manager (jocelyn.gillis@hrce.ca): a physician’s or nurse practitioner’s “Medical Contraindication for COVID-19 Vaccination” letter and the “Medical Accommodation Request Form” (this Form is available at www.hrce.ca/vaccine)
     
  • for human rights exception submit the following directly to vaccine@hrce.ca: a written request for an exception due to a prohibited ground of discrimination under the Nova Scotia Human Rights Act, and any follow-up evidence or information requested by Human Resources in support of such a request; exceptions will be reviewed on a case-by case basis

Vaccine Status

The process of checking vaccine status began on October 25, 2021, in order to enable HRCE to provide the requisite reporting to the Chief Medical Officer of Health, or their designate, starting on November 1, 2021, per the vaccination protocol.

Any intentional misrepresentation of vaccine status by an employee is considered misconduct and may result in disciplinary action.

Employees who have not provided proof of full vaccination prior to November 1, 2021, may choose to take the education program offered by their employer when it becomes available. This education program is mandatory after November 30, 2021, for those who are not fully vaccinated by that time and haven’t already taken the education program.

Employees who do not provide any proof of vaccination (full or partial) by November 30, 2021, or who fail to provide proof of full vaccination within 70 days of the administration of their first dose (including the 14-day period after the second dose), will be placed on unpaid administrative leave for 14 days. If proof of full vaccination is not provided by the end of this initial unpaid leave period, the employee will remain on unpaid administrative leave until they provide proof of full vaccination.

Questions

Please direct any questions to vaccine@hrce.ca or ext. 2150. Information is also available at www.hrce.ca/vaccine.

Documents

Correspondence